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Parliamentary document management system (PDMS)

Direct link: www.finance.gov.au/government/whole-government-information-and-communications-technology-services/parliamentary-document-management-system-pdms
Responsible agency: Department of Finance

The Parliamentary document management system (PDMS) connects Australian Government agencies and Parliament through a transformational workflow management system, under the whole-of-government Parliamentary workflow solution (PWS) Program. 

The PDMS improves parliamentary workflow between agencies and ministerial offices, helping users to drive efficiency and enables them to focus on their core priorities.

PDMS supports ministerial level correspondence, briefings and submissions, parliamentary questions on notice, Senate estimates briefings and questions on notice, executive level communications, and parliamentary inquiries and general communications and media, up to the PROTECTED level.

Since its introduction in 2013, PDMS supports:

  • over 70 Australian Government agencies
  • an average of 45,000 active users per week
  • over 250,000 registered users
  • over 400,000 records created per year.

This is an example of a business process and workflow system that manages documents throughout creating, drafting, approving, quality checking, actioning, publishing and closing.

The design is an example of how a business process and workflow digital investment may be structured, reused or applied, in order to meet the intent of the Business process and workflow standard.

Capabilities

This design is part of the following capability.
CAP57

Business process and workflow

Policies

This design can be relevant to meeting the requirements of the following policies.
POL33

Business Process and Workflow policy

Standards

This design can be useful in achieving the intent of the following standard(s).
Business process and workflow solutions consolidate one or more business processes, use workflow management or allow the consistent definition and application of rules to make transactions user-centric from beginning to end. They support commonly used functionality needed by government to manage…
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