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Procurement and Sourcing

Notice

This position is continuing to be developed through a process of consultation. Content displayed represents an indicative direction and does not represent Government policy. To provide feedback on this draft position and the associated standard, please email digitalpolicy@dta.gov.au. For more information on the DTA's formal assessment of digital investment proposals, please refer to the Digital and ICT Investment Oversight Framework

What is Procurement and Sourcing?

Procurement and Sourcing are a set of processes that government buyers undertake to find and buy digital products and services. This guidance replaces the Digital Sourcing Consider First and Fair Criteria policies.

Objectives

To embed the planning and fairness practices required to support modern digital sourcing in government, to:

  • Enable government buyers to consider important digital factors that support digital procurements delivering intended outcomes
  • promote transparency on the expectations for government procurement to support a vibrant, competitive ecosystem of industry sellers providing digital products and services that meet the contemporary needs.

Policy Elements

Policy:
POL26
Procurement and Sourcing policy (Position) Mandate:
Unendorsed
Status:
Consulting
  • Agencies should embed procurement planning practices in line with the Standards for Digital Sourcing.

  • Agencies should ensure their procurement processes are fair in line with the Standards for Digital Sourcing.

Domains

This capability is part of the following domain.
DOM5

Governance

Policies

The following policies have requirements that impact this capability.
Mandate: Unendorsed
Status: Consulting
Mandate: Endorsed
Status: Core
What is the Digital Sourcing Panels Policy? The Digital Sourcing Panels Policy encourages competition and makes using panels easier and clearer. It helps government buyers use digital panels and enables new sellers to join panels more often. This policy is guided by principles that support a…

Standards

The following standards support development of digital solutions in this capability.
The Digital Sourcing Framework sets the foundation of how government buys digital products and services. The Standards for Digital Sourcing enable government agencies to uplift their procurement practices to align with the Framework.
The Standards for Digital Sourcing outline the minimum standards for digital sourcing in government. To view the full standard, visit: https://architecture.digital.gov.au/standards-digital-sourcing-1.

Designs

The following designs include examples of how digital solutions in this capability can be delivered.
The Digital Marketplace consists of a broad range of sellers to respond to proposed solutions, based on outcome-based requirements, supported by the Ask the Market flow within the platform
This guidance supports the Standards for Digital Sourcing.
AusTender provides centralised publication of Australian Government business opportunities, annual procurement plans and contracts awarded.
BuyICT.gov.au is an online marketplace that connects government buyers with ICT industry suppliers
The Commonwealth has established a whole-of-government arrangement with Microsoft to drive efficiencies in procuring Microsoft products and services. All agencies, by default, are enrolled to use the Microsoft product suite, with Microsoft Teams and SharePoint being the primary collaboration tools
The Digital Sourcing ClauseBank (ClauseBank) helps agencies to create best-practice commercial agreements with sellers. The pre-drafted terms will make completing contract a simpler process.
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