The information asset management policy provides whole-of-government guidance for the classification, storage, access and disposal of government information assets.
The aims of this policy are to:
- promote consistency and best practice
- enhance security and privacy
- enable use and re-use of information resources by government and community to achieve government outcomes, drive innovation, increase economic productivity, and enhance social and cultural outcomes
- reduce implementation risk of digital and ICT solutions through the reuse of proven designs within government
- ensure that new information asset management digital and ICT solutions draw efficiency from preceding investments, implementations, and learnings.
Applicability
Digital investment proposals are assessed against this policy by the DTA through the Digital and ICT Investment Oversight Framework (IOF).
Commonwealth entities are encouraged to apply this policy to all digital investments.
Policy requirements
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Appropriately create, manage, retain, and dispose information assets
Implement appropriate creation, management, retention, archiving, and destruction practices. Ensure information assets are created and managed according to their value by way of transparent, responsible, and secure handling of information assets. Stringent data ownership and control conditions should be specified and maintained; and appropriate digital preservation planning undertaken.
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Share and collaborate
Prioritise the transparent and collaborative governance of information assets. Align with common data ontologies, release non-sensitive data openly, optimise public data use. Share data with states and territories, partner with the research sector and Aboriginal and Torres Strait Islander people and implement robust data governance and risk frameworks for responsible information asset management.
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Adhere to reuse principles
Analyse the current information asset management technology environment against business requirements, identifying gaps and opportunities for reuse. Ensure the ongoing viability of information asset solutions through continual improvement of processes, and features, data, security, technology, skills, and cost.
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Comply with legislation
Establish robust practices that align with all relevant legislation, including (but not limited to) the Data Availability and Transparency (DAT) Act 2022 (Cth), the Archives Act 1983 (Cth), and the Privacy Act 1988 (Cth).