Policy Requirements
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Comply with legislation
Establish robust practices that align with all relevant legislation, including (but not limited to) the Data Availability and Transparency (DAT) Act 2022 (Cth), the Archives Act 1983 (Cth), and the Privacy Act 1988 (Cth).
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Share and collaborate
Prioritise the transparent and collaborative governance of information assets. Align with common data ontologies, release non-sensitive data openly, optimise public data use. Share data with states and territories, partner with the research sector and Aboriginal and Torres Strait Islander people, and implement robust data governance and risk frameworks for responsible information asset management.
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Appropriately create, manage, retain, and dispose information assets
Implement appropriate creation, management, retention, archiving, and destruction practices. This includes ensuring information assets are created and managed according to their value by way of transparent, responsible, and secure handling of information assets. Stringent data ownership and control conditions should be specified and maintained; and appropriate digital preservation planning undertaken.
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Align operational and technological needs
Investigate operational and technological needs foremost to build a clear set of functional and non-functional requirements.
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Adhere to reuse principles
Analyse the current information asset management technology environment against your requirements, identifying gaps and opportunities for reuse. Ensure the ongoing viability of information asset solutions through continual improvement of processes, and features, data, security, technology, skills, and cost.
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Engage early
Ensure early engagement with the DTA where proposals for solutions involving information asset management either identify that the development of the system/s will be part of future budget rounds, or indicate in their proposal the intention to undertake an investigation which may require an asset management system in the future. The National Archives of Australia (NAA) may also be engaged through its Agency Service Centre.