This standard supports entities to adopt eInvoicing, improving internal processing, supporting small businesses, and reducing administrative delays and payment issues.
Meet legal, regulatory, and policy requirements
Entities must:
- comply with relevant Commonwealth legislation including (but not limited to):
- Archives Act 1983 (Cth)
- Data Availability and Transparency (DAT) Act 2002 (Cth)
- Payment Time Reporting Act 2020 (Cth)
- Privacy Act 1988 (Cth)
- Tax Administration Act 1953 (Cth)
- meet Supplier Pay on Time or Pay Interest Policy (RMG417) requirements
- apply the principles and requirements of the Protective Security Policy Framework throughout their organisation, including in the context of eInvoicing
- comply with any other legislation applicable to specific functions and circumstances.
Be able to systemically receive Peppol-compliant eInvoices
Entities must:
- be able to receive Peppol-compliant eInvoices as defined by the ATO as the Australian Peppol authority
- utilise a valid A-NZ Peppol BIS 3.0 Invoice through an accredited Australian or New Zealand Peppol Service Provider.
Promote supplier take-up of eInvoicing
Entities should:
- promote the participation of suppliers to utilise eInvoicing
- encourage and support trading partners to onboard.
Adopt the full functionality of eInvoicing
Entities must:
- enable eInvoicing functionality throughout applicable spaces of their operations
- integrate eInvoicing functionality with the Financial Management Information System of the organisation’s Enterprise Resource Planning solution – see Enterprise Resource Planning (ERP) Finance Standard.
Entities should:
- utilise the ATO’s eInvoicing for Government guidance to prepare for any eInvoicing investment, aligning to the steps of:
- Identify how you currently process invoices
- Find out about your eInvoicing options
- Get ready for eInvoicing
- Onboard your suppliers
- access and utilise the ATO’s eInvoicing GovTeams site when adopting eInvoicing and engaging with suppliers
- utilise the Peppol framework, connecting to ’access points’ accredited by the ATO as the Australian Peppol Authority
- participate in the ATO’s Communities of Practice and Networks through engagement with eInvoicing@ato.gov.au.
Adhere to reuse principles
The Australian Government Architecture provides information for entities on Reuse.
Entities should:
- meet the requirements of the Digital and ICT reuse policy
- source via the Digital Marketplace on BuyICT, including taking advantage of whole-of-government arrangements.